The Office Manager communicates with the board and the community to assure smooth functioning of the Museum operations to increase and enhance visitors’ experience by managing the maintenance and upkeep of the Museum building and grounds, its exhibits, programs and events, including negotiating favorable rates for repairs, maintenance of office equipment, landscaping and snow removal, general administrative support for filing and storage of contracts, documents and archival material on premises. mail and office supplies, etc.
A successful Office Manager is an extrovert with knowledge of the South Asian heritage and will have excellent organizing skills and keep the board, guest artists, visitors, partners fully informed of deadlines, goals and expectations of Museum programs and exhibits, efficiently coordinate between multiple teams on tight deadlines, demonstratable writing and communicating skills and experience working with a variety of office software and technology platforms and a willingness to learn new platforms when implemented, manage secretarial functions answering the phone, sorting mailings, mailing board packets, making copies, mailing thank you and other letters on behalf of the President of the Board, maintain adequate office supplies and equipment and ensure readiness of space for all onsite programs and exhibits.
This position requires the candidate to have a valid Illinois driver’s license and a car be willing to travel to sites in Chicago metro area. All travel expenses will be reimbursed under government guidelines.
Please send a cover letter of your interest and experiences, salary expectations along with a cover letter to jobs@niam.org. Resumes without a cover letter and address will be entertained.
