The program assistant’s role is visible, interacting with community members, consultants and the Board of Directors and is responsible for managing the coordination and logistics for existing programs that take place onsite and off-site at different schools in the Chicago metropolitan area and assist the Board of Directors to manage deliverables that include content, onsite set-up and take down, registration and payments and reports at the conclusion of each program.
A successful Program Assistant must have excellent communication and writing skills, keep the Board and partners fully informed of deadlines, goals and expectations of the program, demonstrate experience working with a variety of office software and technology platforms, efficiently coordinate between multiple teams on tight deadlines.
The program assistant reports to the Program Team leader and knowledge of Indo American culture and traditions is expected.
This position requires the candidate to have a valid Illinois driver’s license and a car be willing to travel to City of Chicago schools. All travel expenses will be reimbursed under government guidelines.
Please send a cover letter of your interest and experiences, along with a cover letter to jobs@niam.org.
OPEN POSITION
TITLE: Office Manager
HOURS: 20 hrs/week
Purpose/ Description
The Office Manager communicates with the board and the community to assure smooth functioning of the Museum operations to increase and enhance visitors’ experience by managing the maintenance and upkeep of the Museum building and grounds, its exhibits, programs and events, including negotiating favorable rates for repairs, maintenance of office equipment, landscaping and snow removal, general administrative support for filing and storage of contracts, documents and archival material on premises. mail and office supplies, etc.
A successful Office Manager is an extrovert with knowledge of the South Asian heritage and will have excellent organizing skills and keep the board, guest artists, visitors, partners fully informed of deadlines, goals and expectations of Museum programs and exhibits, efficiently coordinate between multiple teams on tight deadlines, demonstratable writing and communicating skills and experience working with a variety of office software and technology platforms and a willingness to learn new platforms when implemented, manage secretarial functions answering the phone, sorting mailings, mailing board packets, making copies, mailing thank you and other letters on behalf of the President of the Board, maintain adequate office supplies and equipment and ensure readiness of space for all onsite programs and exhibits.
This position requires the candidate to have a valid Illinois driver’s license and a car be willing to travel to sites in Chicago metro area. All travel expenses will be reimbursed under government guidelines.
Please send a cover letter of your interest and experiences, salary expectations along with a cover letter to jobs@niam.org. Resumes without a cover letter and address will be entertained.
